Free AI Usage Policy Generator for UK SMEs
Create a policy draft from your company name, sector, tools, data sensitivity and remote-working settings. Copy or download it without giving an email address, then review it with the people responsible for the policy.
What should a small company include in an AI usage policy?
A practical starting checklist is purpose and scope, approved tools, prohibited uses, handling of personal and confidential data, human review of outputs, staff training, incident reporting, and a named policy owner with a review schedule. SIMARA AI's free generator creates an eight-section draft covering these areas from your settings. Copy or download it, then review and adapt it before adoption. It is a template, not legal advice.
Create your policy draftPolicy Details
Tell us about your business to tailor the draft.
AI Tools in Use
Tick every tool your team currently uses or plans to use.
Data Sensitivity Level
Enter your company name to generate the draft.
Generation runs in your browser. Result links contain your company settings. If you request an email copy, you send those settings and your contact details to us.
Your Policy Draft
Generated instantly from your answers.
This is a template, not legal advice. It is a starting point to adapt to your business. Review the draft with a qualified legal advisor before adopting it.
Your policy draft will appear here
Fill in the form and click Generate Policy Draft.
What the draft covers
- Purpose and scope: who the policy applies to and what it covers.
- Approved tools: the tools staff may use for company work.
- Prohibited uses: activities the policy does not permit.
- Data protection: handling personal and confidential information.
- Review and approval: who checks AI outputs before use.
- Training: how staff learn the rules.
- Incident reporting: what to report and where it goes.
- Policy ownership and review: who owns the policy and when it is checked.
The generator fills a template from your selections. It does not verify a supplier's terms, decide which uses are lawful or make the draft suitable for your business without review. Fill in the policy-owner placeholder and check the rules against how your team actually works.
Need to turn the policy into working team habits? See our AI training. For a wider review of data, processes and governance, see AI consulting.
Frequently Asked Questions
What changes the draft?
Your company name, sector, selected tools, data sensitivity and remote-working setting shape the wording. The generator uses a fixed template; it does not assess your legal obligations or inspect the tools you use.
What should we review before adoption?
Check the approved tools and accounts, the data staff handle, who reviews outputs, who receives incident reports and who owns the policy. The draft includes a policy-owner placeholder. Review and adapt the wording with a qualified legal advisor before adopting it.
How are my company details used?
The draft is generated in your browser. Its result link contains your company name and selected settings, so anyone with the link can reopen it. If you request an email copy, you send your name, email and policy settings to SIMARA AI so the draft can be emailed to you. Tool usage analytics may also be recorded.
Need help putting the policy into practice?
Tell us which tools your team uses and where the rules are unclear. We can discuss the governance and training work needed to turn the draft into something your team can follow.
Discuss your AI policy